Terms and conditions

1. This booking is subject to these terms and conditions. By signing the agreement you ‘’The Client’’ are agreeing to be bound by these terms and conditions which form part of the agreement details as stated. The fee and all the relevant details for the event are as stated. These were the details given at the time of booking. Please inform us urgently if there are any errors.
2. We only guarantee a booking once we are in receipt of the returned signed agreement together with the deposit.
3. We reserve the right to re-allocate dates should the relevant paperwork not be returned to us within 14 days.
4. The terms of this agreement do not allow for cancellation other than by mutual consent of both parties and confirmed in writing.
5. Any cancellations or notified changes must be made at least 28 days prior to the date of event. If you fail to cancel your booking before this date you will be charged:-
• Within 14 days of the event date - The full contracted fee.
• Within 21 days of the event date - 50% of the full contracted fee.
• Within 28 days of the event date - 25% of the full contracted fee
6. A booking fee of 25% will be required once the event has been accepted, please note that the booking fee is non refundable. The balance is payable by cheque fourteen days in advance of the event. Non payment of a booking fee could allow us to change our work schedule without prior notice.
7. You are advised to contact us urgently should the balance be delayed due to unforeseen circumstances.
8. Failed payment of any fees owed within 24 hours after the event will automatically qualify for an additional £50.00 administration charge and result in legal action after 14 days. Overdue fees must be must be made in the form of cash and delivered by hand to our registered address.
9. In the event of any damage to or loss of any equipment or materials provided by the DJ for the purpose of the performance by any occurrence or by person/s on the premises, the client shall be liable to pay in full for the repair or replacement cost of equipment and the hire of necessary equipment or materials during replacement time and to compensate for any loss of work due to that damage or loss.
10. We do not tolerate violent, aggressive or abusive behaviour from anyone under any circumstances. We also reserve the right to terminate our services at any time that we feel our personal safety is under threat. We do not take responsibility for ejecting any unwanted persons from any venue. You will be advised of any problems that we may have in this respect with any of your guests. We will not be responsible for any damage or loss to private or public property caused by invited or uninvited guests. In these circumstances no refund will be given and the full fee will still be payable.
11. Smoke machines can only be used with the prior consent of the venue management.
12. In the event of fire, flooding, public disturbance, terrorist activity or any other threat to the public, we will not be responsible to help in any way or evacuate any venue or building where we are present and or working within, unless the fire regulations for the venue specify otherwise. This would usually incur a vocal announcement.
13. Some form of light buffet and refreshment must be made available if the cover, including setup and take down, exceeds 5 hours. Please note we will never help ourselves to any food or beverage unless invited to do so.
14. We need a minimum of one hour to enter a venue and set up prior to the start time and also a similar time allowance at the end of the night to pack up. This time can be reduced if access is good and we are familiar with the venue. Consideration must be given to the time allocated to installing and the removal of equipment where more than one entertainer is being used. If you are looking for continuity for your event then it may be necessary for you to consider paying for an early installation.
15. If you are booking other entertainment (e.g. Singer, comedian, band etc) as well as hiring ourselves, please consider the amount of space available and where you are going to put the disco. We reserve the right to refuse to continue any event prior to the start should there be insufficient floor space which would not allow the audio and lighting equipment to be assembled safely, under these circumstances the full fee will be forfeited.
16. We reserve the right to substitute alternative entertainment should uncontrollable circumstances dictate the need to do so.
17. All roadshow equipment that is used is checked prior to arrival and has been fully tested for safety by a qualified electrical engineer. If we are linking our equipment within a fixed in-house audio system, we reserve the right to refuse to do so if the equipment is considered to be unsafe or liable to cause damage to any component linked to it. The client is liable if post inspections prove that damage has been caused by faulty equipment other than ours.
18. It is the clients legal responsibility to comply with and ensure that current Health and Safety regulations are in place and any place of performance is fit for the use intended. A safe electrical supply must be provided. All outside situations (Marquees / Outbuildings) must be dry and undercover and made safe for electrical use and insulated from the ground. Ensure that there is sufficient TOTAL electrical power available for all of the service equipment and other contractors using the facilities.
19. A minimum clear floor space is required of 2.5 Metres x 2 Metres with a head height of 2.2 metres. If other additional entertainment is booked adequate floor space must be available for all the performers and changing facilities provided if required.
20. It is the responsibility of the client to make sure that there is an adequate provision of electrical power within ten metres of our set-up point. We require a minimum of 2 x 13amp outlets dedicated purely for our equipment (not in the form of an extension lead). Any damage caused to our equipment by an inadequate power supply or power interruption is the responsibility of the client; a site survey can be carried out at an additional cost. The client is fully responsible for any damage caused to the equipment by the use of noise limiters and the subsequent cut off and reintroduction of power without our consultation.
21. The client realises that whilst we have excellent DJ back up in place and every reasonable safeguard is assured we cannot be held responsible for any DJ illness, sudden malfunction or breakdown of any electrical equipment as this is an unavoidable occurrence and Is outside of our control. We will, however, make every reasonable effort to rectify the situation. In the extremely unlikely occurrence of a non-performance or if a total failure occurs, the client will be refunded the total fee in full. In this situation this will be the full extent of our liability to the client.
22. All bookings are taken on the understanding that the venue is in possession of the necessary entertainment & liquor licenses. We are not responsible if the venue is found to be in breach of the terms of their license.
23. Any delayed set up time or subsequent delayed start time due to the overrun of any prior proceedings or of situations being outside of our control will not warrant any extension of the stated finish time or any fee reduction. However, at the sole discretion of the DJ and with the permission of the venue management, an extension of these performing times may be made. The DJ will charge an additional fee. This fee must be paid in cash to the DJ before any extra time commences.
24. No other persons or performers may use any of the equipment provided other than by prior consent of Boogie2Night.
25. The client is responsible at the end of the performance for the collection of any CD’s or property left at his/her own risk with the DJ.